Overview
Multiple properties break the spreadsheet fast. The workflow needs to scale in one system.
Multiple properties break the spreadsheet fast. The workflow needs to scale in one system.
Managing more than a handful of properties means one shared record set with a real hierarchy — portfolio, property, unit, lease — so any number can be rolled up or drilled into without re-entering data.
Multiple properties break the spreadsheet fast. The workflow needs to scale in one system.
Operators do not break at a unit count, they break at a data-entry count. Once the same resident, unit or vendor exists in three places, every report becomes a reconciliation and every change becomes three changes.
A hierarchy fixes both reporting and permissions: a regional manager sees their properties, an owner sees theirs, and neither view had to be assembled by hand.
1. List each property as its own record. 2. Group properties into portfolios for reporting. 3. Grant staff role-based access. 4. Run daily operations from a portfolio dashboard. 5. Drill down when a KPI breaks.
Usually when more than one person needs to write to them, or when residents need to see their own balance. Both are structural, not scale, limits.
A practical guide to setting up online rent collection with ACH, autopay, late fees, and a real ledger — no personal payment apps.
From signed lease to first day of tenancy — the checklist for onboarding a new resident cleanly.
Draft a lease that captures the essentials, respects state law, and can be signed on a phone.
Renew a lease on time without turning it into an eviction risk.
Take applications online, apply criteria uniformly, and turn a screened applicant into a signed lease.
Run credit, eviction, and background screening against published criteria while staying within fair-housing rules.
$49/month includes 5 units, then per-unit pricing that drops as you grow. Optional modules are billed separately and must be added deliberately.
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