Overview
Double entry is the tax you pay for disconnected tools. It also guarantees the numbers disagree.
Double entry is the tax you pay for disconnected tools. It also guarantees the numbers disagree.
Stop double entry by keeping one canonical record per resident, unit and lease, and having every module read from it instead of copying it. Where two systems must coexist, decide which one owns each record — copies without an owner always diverge.
Double entry is the tax you pay for disconnected tools. It also guarantees the numbers disagree.
Double entry is not only wasted time; it manufactures disagreement. The same resident entered twice, keyed by name rather than identity, becomes two residents with two balances, and the resident is usually the one who discovers it.
CSV exports are not an integration layer. They are a snapshot that was true when it was taken, and any process that depends on someone remembering to re-export will fail during the busy week when it matters.
Ownership is the design decision. For each record type, name the system that holds the truth and make the others read-only against it. That is what makes a reconciliation possible at all.
Mismatched balances, duplicate residents, and reporting nobody trusts.
Keep one canonical record per resident, unit, and lease. Every module reads from it rather than copying it.
Ayillo modules share one database — a resident entered at application carries through lease, ledger, work orders, and owner reporting.
No. An integration keeps two records approximately in step and fails silently; one record cannot disagree with itself.
Merge on a stable identifier rather than name, keep the ledger history from both sides, and reconcile the resulting balance before closing the duplicate.
Add doors without adding chaos: assignment routing, standard workflows, and role-based access.
Move leases, deposits, ledgers, vendors, and keys to a new manager without losing a rent cycle.
The management agreement, trust account setup, property data, and the first owner statement.
Spreadsheets stop working around unit five. Here's how to migrate to a real system without losing data.
Base price is not what you pay. The hidden costs of property management software — add-ons, integrations, SMS, and staff time — and how to find them.
How add-on modules — screening, accounting, resident portals, websites — push the real price of property management software far above the base plan.
$49/month includes 5 units, then per-unit pricing that drops as you grow. Optional modules are billed separately and must be added deliberately.
Start using Ayillo30 days free. A card in your own name is required to start — we place a refundable $1 authorization to confirm it, and release it right away. Cancel any month.