Overview
Vendor coordination breaks when scope is unclear. Every dispatched job needs a scope, a budget, and a photo requirement.
Vendor coordination breaks when scope is unclear. Every dispatched job needs a scope, a budget, and a photo requirement.
Coordination means a vendor list scoped by trade and coverage area, current insurance on file, scope and spend limits sent in writing, and invoices matched to the work order they came from.
Vendor coordination breaks when scope is unclear. Every dispatched job needs a scope, a budget, and a photo requirement.
Vendor problems are almost always intake problems: unclear scope, no spend limit, no access instruction. Fix the brief and most of the friction disappears.
Matching invoices to work orders is what keeps maintenance spend explainable at the property level, which is what an owner will eventually ask about.
1. Keep an active vendor list by trade. 2. Define the scope in one paragraph per job. 3. Set a budget threshold that triggers approval. 4. Require before-and-after photos. 5. Rate vendors after every close.
At least two in each trade you use monthly. One is a scheduling risk; more than three usually means none of them prioritises you.
Take a request, assess urgency, dispatch a vendor, and close the work order with a real audit trail.
Turn a maintenance request into a dispatched work order with vendor, scope, and budget.
Match the right vendor to the trade, budget, and property — with a paper trail.
Move-in, mid-lease, and move-out inspections with photos — an audit trail for every property.
A turnover sequence that gets a unit rent-ready in days: scope, schedule, inspect, list.
Define what counts as an emergency, who answers, and what gets authorized without waiting for approval.
$49/month includes 5 units, then per-unit pricing that drops as you grow. Optional modules are billed separately and must be added deliberately.
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