Overview
Portfolio visibility gets lost when data lives in multiple systems.
Portfolio visibility gets lost when data lives in multiple systems.
Portfolio visibility comes from one workspace holding the shared records, with occupancy, delinquency ageing and work-order ageing read live from them. Visibility is not a reporting exercise; it is a consequence of the data living in one place.
Portfolio visibility gets lost when data lives in multiple systems.
When leases sit in one system and money in another, no dashboard can be trusted, because there is no agreed answer to basic questions like which units are occupied today. Reports assembled across systems reconcile once and then drift.
Three metrics carry most of the signal: occupancy with a stated as-of date, delinquency in ageing buckets, and open work orders by age. Each one degrades before the consequence arrives, which is what makes them useful.
Every metric should be traceable to the records behind it. A number you cannot click into becomes a debate about the number rather than a decision about the property.
The owner or asset manager finds out about problems from the tenant.
One workspace. Live KPI dashboard.
AyiInsights renders portfolio KPIs in real time.
Weekly for delinquency and work-order ageing, monthly for occupancy trend and expiry concentration. Monthly-only review is how a bad quarter completes before anyone reacts.
Lease-expiry clustering. Six leases ending in the same month is a manageable problem three months out and an expensive one three weeks out.
Owner statements should generate from the ledger, not from a spreadsheet the bookkeeper builds every month.
Predictable statements, live property visibility, and proactive notice on anything expensive.
Track income, expenses, deposits, and owner distributions per property. Export to QuickBooks or generate owner statements natively.
Rent roll, delinquency, vacancy, work-order aging, and owner statements — always current because the reports read live records.
Give every property owner a login for live statements, distributions, documents, and lease status — so they stop emailing you for the same report every month.
Draft listings, notices, and summaries with AI, and read findings that always show the underlying evidence. Review is required before anything goes out.
$49/month includes 5 units, then per-unit pricing that drops as you grow. Optional modules are billed separately and must be added deliberately.
Start using Ayillo30 days free. A card in your own name is required to start — we place a refundable $1 authorization to confirm it, and release it right away. Cancel any month.